Pharma Meetings Management Program

Delivering visibility, transparency and buy-in:
10 – 20% overall cost reduction on event programs.

The Facts

Client: Pharmaceutical

Challenge: Lacking control and visibility of meeting activity across the region, leaving them open to corruption risks and fines.
Client Locations: Singapore, Vietnam, Indonesia, Thailand, Malaysia
Events Locations: ASIA, US, EMEA
Type of events: Meetings, events and international congress sponsorship handling.

Scope of Services required:

-Venue sourcing
-Planning and Management
-Compliance Management
-Budget Management
-Attendee Management (online and offline)
-Onsite Execution
-Transparent third party invoicing
-Guest profile: Internal and External from all over the world
-Attendees: between 5 – 1000 attendees

Our Solution

  • Dedicated Pacific World ASIA teams in place in destinations to handle local meetings.
  • Key Account Managers in place in ALL Pacific World Destinations (Europe and Asia) to handle inbound events directly.
  • Ability to leverage local presence at destination without hidden DMC mark ups.
  • Ability to have support on the ground without additional costs for local agency T&E.
  • Real time information from destination to ensure smooth planning process and leveraging local supplier relationships.

The Results

  • Visibility / reporting of all event activities in order to review how to optimize and reduce overall costs
  • Ability to deliver full transparency on third party costs for purposes of audit
  • Overall cost reduction of 10 – 20% on event programs
  • Higher event satisfaction / results – Accountability of one partner to provide the level of expertise needed to deliver at origin and destination as needed.